How to Notify an Employee When Their Social Security Number Does Not Match

FindLaw

By Editorial Staff, 

Here is a sample letter that small law firm business owners can give a prospective or current employee in the event social security numbers do not match after running a verification check.

Sample Letter Employers Can Give to Employees

We verified the following information with Social Security on _____[insert date__________.

Name _____________________________

Social Security Number ________________

According to Social Security, the reported information does not match Social Security's records. You should:

Check to see if the reported information matches the name and Social Security Number on your social security card. If it does not match, please provide me with the correct information.

If the information above matches your card, please check with any local Social Security Office to determine and resolve the issue. Once you have visited the office, please inform me of any changes. Go to www.socialsecurity.gov or call 1-800-772-1213 to find the office nearest you.

NOTE: This notice does not imply that you intentionally provided incorrect information about your name or Social Security Number.

Human Resources

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